1. The Association shall be administered by the following Honorary Officers: Chairman, National Secretary, Treasurer, Time Trial Secretary, National Captain, Gazette Editor and a committee of not more than six active members plus the Tricycle Time Trial League Organizer, Criterium League Organizer, Mileage Chart Organizer and Webmaster. These shall be elected at the National Annual General Meeting. Such officers and committee, together with regional secretaries or their authorized deputies, shall constitute the National Executive.
A President shall be elected to serve for three consecutive years and then stand down. He/she may attend NEC meetings but not vote thereat.
2. Two Honorary Auditors shall be elected at the National Annual General Meeting. Members of the National Executive Committee shall not be eligible for election as auditors.
3. The National Executive Committee shall meet at least twice a year, and records shall be kept. Ten shall form a quorum, and the Chairman shall have a casting vote in addition to his ordinary vote. Any member of the National Executive Committee or member of the Association who is carrying out work for the Association, who has a pecuniary interest in that work or in any item on any meeting agenda shall declare the interest when such a matter is to be considered.
4. The National Executive Committee shall be responsible for the policy and organization of the Association. It shall promote an annual dinner, publish an official handbook containing the rules and regulations and any other relevant matter, organize national competitions, control financial policy, and adjudicate on the award of trophies and medals.
5. The National Secretary shall give not less than twenty-eight days notice of the Annual General Meeting, which shall be held not later than the first week in November, the date and venue to be decided at the previous Annual General Meeting. Notices of motion from the National Executive Committee, Regional Annual General Meetings, or individual members, which shall be duly proposed and seconded, shall be in the hands of the National Secretary at least Fourteen days before the meeting. The Agenda and Statement of Accounts, together with reports from National Officers and Regional Secretaries shall be circulated to all members at least three days before the meeting.
Section D - Page D 1 - Issued Jan 2009
6. The National Secretary shall call an Extraordinary National General Meeting at the order of the National Executive Committee; by a requisition of a Regional Committee, or by a requisition of at least forty individual members, not more than nineteen of whom shall be members of any one region. The National Secretary shall be required to give at least seven days notice of an Extraordinary National General Meeting, at which no matter shall be discussed other than that for which the meeting was called.
7. The National Treasurer shall be responsible, under the direction of the National Executive Committee, for all monies of the Association. All accounts will be in the name of “The Tricycle Association” with three signatories of which two must sign for withdrawals. Monies received from any National Executive-approved functions, racing events and Association business, less approved expenses, to be sent to the National Treasurer by 30th September of the current year.
8. The Treasurer shall prepare the accounts and Balance sheet for auditing after 30th September each year. The audited Balance Sheet will be circulated to all members with the AGM agendas and presented for the approval of the membership at each Annual General Meeting.
9. The “Tricycle Association Gazette” shall be published by the Editor under the direction of the National Executive Committee.
10. The National Time Trials Secretary shall be responsible, under the direction of the National Executive Committee, for the competitions, medals and trophies of the Association. Claims for medals and trophies must be forwarded to the National Time Trials Secretary as soon as possible after the event, and in any case not later than 7th October.
11. Application for membership must be made on the official form and submitted to the National Treasurer, if through any other Official it shall be forwarded to the National Treasurer within ten days. The application shall be considered at the next meeting of the National Executive Committee, and election shall be subject to the approval of two thirds of the National Executive Committee present and voting. The National Executive Committee shall have the power to expel any member guilty of conduct detrimental to the interests of the Association. Any member whose membership it is proposed to terminate shall have the right to
Section D - Page D 2 - Issued Jan 2007
appear in person before the National Executive Committee, or alternatively, to submit his case in writing. This decision to be taken by not less than two thirds of the membership present and voting.
12. Honorary Life Membership may be conferred on a member in recognition of outstanding services to the Association, which shall entitle him/her to all the facilities of the Association. Nominations shall be submitted through a regional committee to the National Executive Committee at least three months before the Annual General Meeting at which a vote of nine tenths in favour of those present and voting shall be required for election.
13. Each prospective member may, when applying for membership, specify the Region of which he/she wishes to be a member. If he/she does not so specify, the National Executive Committee shall allocate him/her to a specific region. Any member may change from one region to another with the approval of the National Executive Committee, always providing that each member may not change his/her regional membership more than once in each calendar year.
14. The National Treasurer shall, within ten days of receiving an application for membership or a subscription, send full details to the National Secretary and the appropriate Regional Secretary.
15 Membership shall be deemed to commence from the date when a completed application form, together with the current subscription, is received by any official of the Association, subject always to subsequent ratification by the National Executive Committee.
See page D 4 for continuation of Rules
Section D - Page D 3 - Issued Jan 2007
16. (i) Subscriptions shall be payable direct to the National Secretary, Treasurer or a Regional Secretary for each year (January 1st to December 31st).
(ii) Subscriptions unpaid on March 1st of each year shall terminate membership, although the National Executive Committee have the power to review special cases. Payment after 1st September will require a rejoining fee.
(iii) New members shall pay a joining fee.
(iv) New members whose applications are received by the any Officer of the Association after 30th September in any year will not be liable to pay any further subscriptions until 31st December the following year.
17. The subscription rates and joining fee for the following year shall be proposed by the Treasurer at the National Annual General Meeting for approval by those members present. Current rates for each category of membership (ordinary or family) and the joining fee shall be published in the Association's Gazette on the Membership form. Family membership is open to any person living as a member of the family at the same address as a member paying the full subscription. The subscription shall be paid by each person who is eligible. Only one Gazette will be sent.
18. A region shall be administered by the following officials: Chairman, Secretary and Captain, and they, together with not less than three elected members of the region, shall constitute the Regional Committee which shall meet as often as required to transact the business of the region.
Four shall form a quorum, and the Chairman shall have a casting vote in addition to his ordinary vote.
19. A region shall hold an Annual General Meeting, at which not less than seven regional members are present, not later than September 30th, which shall receive a regional report and financial statement, elect officers and a committee, elect delegates to bodies to whom it is affiliated, and decide upon the social and competitive programme for the following year. A Regional Secretary shall give not less than fourteen days notice of such a meeting to members of his/her region by publishing notice of such meeting in the previous issue of the Association's Gazette.
Section D - Page D 4 - Issued Jan 2009
20. A region may hold a bank account in the name of (i.e. Tricycle Association … … … Region) for the purpose of running regional social events. Regions holding money on their own account may appoint a Regional Treasurer. A regional account will have three signatories any two of which must sign for withdrawals. The Regional Treasurer will submit a balance sheet recording all transactions during the previous year for the approval of the Regional AGM. In the event of the Regional AGM not being quorate the balance sheet and the supporting evidence will be sent to the National Treasurer for auditing with the National accounts. If a region is disbanded any funds left in the Regional account will be paid to the National Account.
21. An Extraordinary General Meeting of a region may be called at any time by order of the Regional Committee, or by a requisition signed by at least ten members. The Regional Secretary shall be required to give at least seven days notice of any Extraordinary General Meeting at which no matter shall be discussed other than that for which the meeting was called.
22. Postage and approved affiliation fees incurred by a Region may be claimed from the National Treasurer. A statement signed by the Regional Chairman and Secretary of accrued monies and stock held by the Region must be submitted to the National Treasurer by 30th September of the current year. Each Region shall affiliate to a C.T.T. District local to them and may also affiliate to any local cycling association(s) they deem necessary.
(Note: Note of guidance on this rule was issued to Regional Secretaries, October 2006)
23. All time trials promoted by a region shall be open to any Tricyclist, who shall be eligible for any award or trophy of the Association, except where the conditions specify that an award or trophy is confined to members of the Association.
24. A Regional Time Trial Secretary shall furnish the National Time Trial Secretary with start and result sheets, or notification of cancellation; the National Treasurer with the Start/Result sheets and a Balance sheet for each event; and the Gazette Editor with a result sheet, within twenty eight days of every Time trial promoted by the region.
25. The Regional Secretary shall send a regional report, including details of officers elected, the future social and competitive programme and the number of members present at the Annual General Meeting, to the National Secretary not less than fourteen days before the National Annual General Meeting. This report shall be submitted to the National Annual General Meeting, and shall be subject to its approval.
Section D - Page D 5 - Issued Jan 2009
26. A request for the formation of a new region shall be made to the National Executive Committee, and shall bear the signatures of at least fifteen members. The National Executive Committee shall have the power to sanction the formation of a new region, having satisfied itself that the formation of such a region is in the best interest of the Association.
27. No alteration to these rules and constitution shall be made except at the National Annual General Meeting or a National Extraordinary General meeting and then only on a majority of two thirds of the members present and voting.
28. Only members whose subscription is fully paid shall be entitled to attend and vote at meetings of the Association.
29. All questions arising out of the correct interpretation of these rules, and all matters not herein provided for, shall be referred to, and settled by, the National Executive Committee.
30. At least 14 days before the Spring meeting of the National Executive Committee, Regional Committees should consider which of the National Time Trials and /or Social weekends they wish to promote during the following year. The National Executive will allocate the events to the Regions, who in turn will be responsible for applying for dates and courses. In the event of no region applying to run an event, the National Executive Committee will be responsible for the date application, course and promotion.
31. All nominations for President, National Officers and Committee shall be sent in writing to the National Secretary not later than 1st October for inclusion in the AGM Agenda. If no such nominations are received then nominations may be taken from the floor of the meeting for each post for which no nominations have been received. If there are more than six nominations for the six elected members’ posts, then an election shall be held for all six posts. The Agenda should state whether current holders of positions are prepared to continue in office.
All officers and committee members should be asked at the Summer NEC
whether or not they wish to continue in office for the following year. Where
an officer or committee member expresses willingness to continue in office
for the following year, the nomination made at the time of his or her original
election to office should be deemed sufficient.
Section D - Page D 6 - Issued Mar 2011
RULES OF RACING
1. All Road Time Trials shall run in accordance with the Cycling Time Trials Rules and Regulations, and shall be for tricyclists only with the exception that Tandem Bicycles may be admitted to Tandem Tricycle events. No TA awards will be given to riders of Tandem Bicycles.
2. All track events shall be run strictly in accordance with the Rules of British Cycling
3. All massed start events shall be run strictly in accordance with the Regulations of British Cycling and shall be held on closed circuits only.
4. The minimum entry fees for time trial events shall be fixed by the National Executive Committee, plus any Cycling Time Trials levy. The cost of feeding shall be borne by the competitor.
5. Any road event receiving less than four entries by the closing date may be run at the organizer's discretion. If a Championship event receives less than four entries by the closing date it may be run at the organizer’s discretion, either as a separate event or incorporated into another event on the same day on the same course. If a Championship event is run with less than four entries only the Championship Trophy shall be awarded to the winner
6. In all handicap time trials a handicap award shall be given if entries are of four or more; if entries are of twelve or more second handicap shall be given and if more than twenty a third handicap shall be given. Handicap allowances shall be shown on the start sheet.
7. In all time trials a fastest time award shall be given if entries are of four or more; if entries are of twelve or more a second fastest time award shall also be given; if entries exceed twenty a third fastest time award shall also be given.
In an event where four or more ladies are entered an award shall be given to the fastest lady rider.
Where four or more teams of two riders have entered, awards shall be given to the fastest aggregate time as a team award.
Section D - Page D 7 - Issued Mar 2011
8. Tandem Tricycle time trials shall be scratch, a fastest time award being given; if entries exceed 5 pairs a second fastest time award shall also be given; if entries exceed 9 pairs a third fastest time award shall also be given. Three pairs shall constitute a minimum entry.
9. Where Regions run "Open" Tandem events i.e. open to Tandem Bicycles as well as Tandem Tricycles, event secretaries shall ensure that expenditure on levies, printing/postage and prizes does not exceed the income from Entry Fees.
10. The Tricycle Association member who achieves, on a tricycle, the greatest distance in any 24 hour time trial will be awarded a T.A. gilt medal.
Section D - Page D 8 - Issued Jan 2010
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Section D Page D9 Issued Jan 2010